Clinician Scientist Program Lead Resident Positions- Terms of Reference

Clinician Scientist Program Resident Lead Positions- Terms of Reference

Potential CSP Lead Residents should be in good academic standing, and entering their PGY-3, 4, or 5 year of training.  In general, other simultaneous experiences/ positions held by the CSP Lead Resident will need to be carefully considered on a case by case basis to ensure a balanced work load (e.g. not also acting as a Chief Resident at a hospital based site, or planning substantive elective time away). Applications for this position will be solicited in fall, and decided on within 1-2 months of application, to facilitate coordination with site assignment and call allocation. The position will typically be held for 2 academic years, from July-June. Outgoing CSP Lead Residents will continue to participate in the CSP resident executive committee in a transitional/supportive fashion during a period of overlap. CSP Lead Residents will have the same call allocation as Chief Residents and PRAT co-presidents which is 0.75 call. If a resident is writing RC exam, then they get 0.5 call in PGY4 year).  .

Note: this position was previously referred to as CSP Chief Resident and the role continues to be consistent. However, the title used has been updated in order to reflect current role definitions and administrative bonuses for Senior Resident as per PARO agreement with the Ontario Teaching Hospitals

Roles and Responsibilities 

1. Assist with coordination of annual file review process

   1. Liaise with administrative staff to ensure applications to CSP are solicited from residents
   2. May be asked to assist with dividing up files for review amongst CSP faculty committee
   3. Contribute to file reviews, complete file review scoring
   4. Attend teleconference to discuss files and acceptance decision with CSP faculty committee

2. Organize 6 CSP seminars per year

   1. Schedule and remind residents of seminars
   2. Ensure invitations and RSVP to seminars are requested 2 weeks prior to each event
   3. Work with CSP program director to organize guest speakers and topics of interest to residents for seminars
   4. Invite/ organize resident research ‘snapshots’ for mini presentations at the seminars

3. Help select and lead CSP resident committee and coordinate sub committees

   1. Request and compile resident annual electronic progress reports and feedback forms (in collaboration with Progress and Pathways committee lead)

Sub-committees include:

Progress and Pathways Committee to explore and expand opportunities for graduate school training for psychiatry residents

Networking/Social Committee to facilitate senior and junior resident informal mentorship, and three annual social events for CSP residents +/- faculty

Media Relations/ Knowledge Translation Committee to develop, and expand the CSP’s online presence, and to update resident biographies annually

4. Recruitment and fundraising

   1. Liaise with Department of Psychiatry Recruitment Committee, and CaRMS coordinators, to ensure CSP is advertised to potential trainees
   2. Present about CSP at CaRMs day, at orientation day for incoming PGY-1s, and at select recruitment events as requested
   3. Explore options for fundraising for the CSP within the department and University
   4. Liaise with potential trainees via email, or in person, for recruitment purposes

5. Resident newsletter

   1. Compile a resident newsletter to send out to CSP residents/ faculty executive, including recent accomplishments, upcoming deadlines, and award opportunities. Notices of upcoming deadlines and award opportunities to be sent quarterly. A longer newsletter including annual review of the academic year to be sent annually.

6. Committee membership and meeting attendance

   1. Attend or participate in meetings for the following committees as requested:
      1. Chief resident meetings with Psychiatry Program Director
      2. Monthly meeting with CSP Program Director
      3. Psychiatry Research day planning committee
      4. PRPC meetings as requested
      5. Competency based curriculum development committee as requested

7. Organize CSP meeting minutes, agenda items, and Dropbox and G-drive (or subsequent file-sharing arrangement)

   1. Send out meeting minutes and agenda items with respect to CSP executive committee meetings
   2. Facilitate a central resource-sharing folder (currently a G-drive) for CSP residents, re: award opportunities, research resources, etc.

8. CSP resident support and problem-solving

   1. Support/ debrief with CSP residents regarding areas of difficulty and help facilitate problem-solving strategies
   2. Encourage mentorship between senior and junior CSP residents
   3. Help connect interested residents to potential supervisors as appropriate

9. Miscellaneous/ other tasks as required